Terms & Conditions ​

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By providing a payment, you agree that you have read, understood, and will abide by the club's rules, code of conduct, and details regarding our birthday parties. All participants must follow these guidelines, in addition to the relevant codes of conduct and policies.

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1. Booking and Payment

• A non-refundable payment is required to reserve a birthday party.

• A refundable security deposit of £100 is required for all birthday party bookings. This deposit is held separately and does not go towards the balance owed for the party. Please note that the deposit will be forfeited if any equipment is damaged or if the party does not vacate the premises at the required time. Grace periods are not provided, as timely transitions ensure the safety and smooth running of all sessions that follow. The deposit will be returned in cash the following business day once the facility has been checked and all terms have been met.

• Payments can be made via the provided payment portal (Acuity Scheduling) or bank transfer. We do not accept cash as a form of payment.

• We provide gymnastics or yoga birthday parties for adults. 

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2. Cancellations and Changes

• Payments are non-refundable.

• Any requests to change the date or time are subject to availability and must be made at least 10 days in advance.

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3. Party Duration and Structure

• Parties are a total of 90 minutes, including 45 minutes of gymnastics or yoga activity.

• You are welcome to set up 15 minutes before your scheduled time in addition to 15 minutes for clean up after your scheduled time. For example: If your scheduled time is 3:00 - 4:30 PM, you are welcome to arrive for set up at 2:45 PM and clean up until 4:45 PM.

• Although we birthday cake and Prosecco, you are welcome to bring additional refreshments and decorations.

• Any additional time will incur extra charges. 

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4. Responsibility and Behaviour​

• Adults must follow the instructions of the coaches/staff at all times to ensure safety.

• We reserve the right to stop any activity if behaviour is unsafe or disruptive.

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5. Age and Participant Limits

• Parties are suitable for children aged 18+.

• Maximum number of participants is 8 for yoga and 15 for gymnastics.

• Final attendance numbers must be confirmed no later than 5 days before the party.

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6. Clothing and Personal Items

• Adults must wear comfortable and appropriate clothing suitable for physical activity (e.g., leggings, T-shirts, leotards).

• No jewellery is allowed during activities.

• We are not responsible for any lost or stolen items during the party.

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7. Food and Allergies

• You may bring your own food.

• You are responsible for food related allergies your guest may have as you provide the food for the party.

• You are responsible for bringing your own bags for your rubbish.

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8. Photos and Social Media

• We may take photos during the party for promotional use on our website and social media.

• Please inform us in writing if you do not wish your child to be photographed.

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9. Health and Safety

• All coaches are trained and hold appropriate safeguarding and first aid certifications.

• A risk assessment is carried out for all party activities.

• Please do not attend if your child is unwell, has a contagious illness, or is recovering from an injury that prevents safe participation.

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10. Liability

• While every effort is made to ensure the safety of all participants, gymnastics and dance are physical activities and carry some risk of injury.

• By booking a party, you acknowledge and accept these risks.

• We accept no liability for injuries caused by failure to follow safety instructions or inappropriate behaviour.

 

​​Review our general terms and conditions here, as they are applicable.

 

Thank you for your cooperation and understanding. We look forward to you joining us at the House of Gymnastics and Performing Arts for your birthday party.